Home › All tools › Purchase Order (PO) Generator
Purchase Order (PO) Generator
Create a purchase order for your shop or office with buyer, vendor, items, quantity, rate and tax, and the total is worked out for you. Print it or save it as a PDF, in any currency. Everything runs in your browser – nothing is uploaded or saved.
Quick answer
Quick answer: A purchase order (PO) is the document a buyer sends to a supplier to order goods at agreed prices. Fill in buyer, vendor, items (description | qty | rate), tax % and terms above, then click Print / Save PDF to get a ready PO.
How to use
What is a purchase order?
A purchase order (PO) is the buyer’s written order to a vendor, listing items, quantities, prices and terms. The vendor issues the invoice and the buyer issues the PO. Number them in sequence (PO-001, PO-002 and so on) to keep track. Enter your local sales tax or VAT rate in Tax %.
🔒 Privacy: this tool runs entirely in your browser. Nothing you type is saved, uploaded or sent anywhere – close the tab and it is gone.
More details
What a purchase order should include
| Field | Example | Why it matters |
|---|---|---|
| PO number and date | PO-014, 4 Nov 2026 | Lets both sides match the invoice and delivery to the order |
| Buyer and vendor details | Names, addresses, tax IDs | Shows who is ordering and who must supply |
| Items, quantity, unit rate | A4 paper ream | 10 | 4.50 | Fixes exactly what is ordered and at what price |
| Tax and total | Tax 18%, grand total | Avoids disputes at billing time |
| Delivery and payment terms | Delivery in 7 days, net 30 | Sets deadlines for both sides |
Purchase order vs invoice
The buyer issues the purchase order before the purchase; the seller issues the invoice after supplying, asking for payment. Many businesses check every invoice against its PO and the delivery note before paying (a “three-way match”).
Related: GST calculator, discount calculator, expense tracker and amount in words.
FAQ
Frequently asked questions
Can I show tax separately?
Yes. Enter the rate in Tax % and it appears as its own line.
Is my vendor list saved?
No. This version saves nothing.
How do I make a PDF?
Click Print, then Save as PDF.
Which currency does it use?
Any currency. Just enter the numbers.
What is the difference between a purchase order and an invoice?
The buyer sends a purchase order to place an order. The seller sends an invoice after delivering, to request payment. The invoice should quote the PO number.
Is a purchase order legally binding?
Once the supplier accepts it, a PO generally works as a contract for the listed items, prices and terms. Rules vary by country, so check with an adviser for large orders.